Do you provide tables, chairs, linens and serving ware?
Historic Travellers Rest provides 150 black and chrome lecture-style chairs, 20 round tables (60”diameter) and 12 rectangular tables (6’ long) at no additional cost, for indoor use only. All additional items must be provided by an outside vendor.
Do you have a list of required caterers?
Our Rentals Coordinator will supply you with a list of Historic Travellers Rest approved vendors upon request. Any outside vendor will have to comply with or Event Rental Policies and will have to name Historic Travellers Rest Plantation and Museum as additionally insured for $1,000,000 on their liability insurance for your event. In the event a renter wishes to handle food service themselves, special event liability insurance must be purchased and Historic Travellers Rest Plantation and Museum must be named insured for $1,000,000 for the duration of the time renter spends on property.
Who is responsible for cleaning and setup?
The renter is responsible for all setup for his/her event, including tables and chairs inside our Barn. All rental packages include cleaning before and after your event; however, the renter is responsible for cleaning up all trash (taken to the dumpster behind the barn) and spills from his/her event and removing all items related to the event (i.e. decorations and all items rented from a vendor) at its close. If you use our tables and chairs you may leave them up in the Barn after your event. All setup, renter cleanup and deliveries/pickups of items for your event must take place within the hours of your rental package. This includes but is not limited to such items as tents, ceremony chairs, sound equipment, china, flatware, linens, etc.
Where do I park?
All guests must park in the grassy meadow at the front of the property. During an event, ONLY three (3) vehicles are allowed to park on the side of the Barn. No parking is allowed near the historic house and barn area. Historic Travellers Rest requires that a valet service be used for events with 200 or more guests attending. It must be a Historic Travellers Rest approved valet service.
What happens if I have an outdoor event and it rains?
All outdoor events are subject to inclement weather. All contracted events, whether indoor or outdoor, cannot be cancelled due to weather. Renter is responsible to pay in full the contracted amount.
Can I serve alcohol?
Alcohol may be served on the premises, but must be served by a licensed bartender and only to persons over the age of 21. For alcohol to be served, a liquor liability MUST be included in the liability coverage provided by the renter.
What decorations can I use?
No decorations may be fastened in any way that will leave a mark. No tape, nails, tacks, etc. There are hooks throughout the barn that can be used to hold up decorations. No decorating can be done on the historic structures at Historic Travellers Rest. Biodegradable items are the only items which may be thrown. Candles are allowed only if enclosed in glass containers. All decorations must be removed.
How late can I stay?
All guests and vendors must off property by 12:00 midnight. Please schedule your event to end at a time that will allow sufficient time for clean up, pickup of equipment, and departure of all guests and staff.
Space is provided for dressing rooms.
We are happy to answer other questions you may have to help you in creating your perfect event. Call 615-832-8197 to speak with our Rental Department or email firstname.lastname@example.org.